Workflow Opportunity Review
$1,500 fixed
Two discovery sessions, one process map, baseline measures and a prioritised implementation brief for one workflow.
A practical place to startOne useful improvement.
One useful improvement.
Built properly.
You do not need a complete operating system to remove one daily frustration. Start with a clearly scoped workflow, measured against the way your business works today.
CRM cleanup & migration sprint
$3,500–$6,500 one-time
One source and one destination, up to 5,000 agreed records, mapping, deduplication preview, reversible import and reconciliation. No purchased or guessed contact data.
Quote & proposal workflow
$4,500–$8,500 one-time
One approved rate card, branded estimate template, approval step and CRM handoff across up to two supported systems. Signing and payments use separately agreed providers.
SOP knowledge assistant
$6,500–$12,000 one-time
Up to 100 supplied text documents, one permission group, source-cited answers, an agreed evaluation set and human escalation. Sensitive/regulated data and complex permissions require a separate scope.
Document intake & review queue
$4,500–$9,000 one-time
One document family, up to 15 agreed fields, extraction preview, human exception queue and one destination integration. No autonomous payments or legal/medical decisions.
Owner reporting dashboard
$3,500–$6,500 one-time
Up to two sources and eight agreed measures, scheduled refresh, data freshness indicator and an owner summary. Attribution uses documented definitions; paid connectors are separate.
Website enquiry & conversion repair
$1,950–$3,950 one-time
Up to three existing forms, mobile usability corrections, lead-routing repair, confirmation/error handling and conversion-event verification. Redesigns and new CRM platforms are separate.
Appointment & review-request workflow
$1,500–$3,000 one-time
One booking source, two approved reminder/review templates, opt-out handling and delivery logs. Invite eligible customers consistently; no review gating, rewards or fabricated reviews.
USD planning prices. We confirm the deliverables, access and timing in writing before work starts. Software subscriptions, usage charges, tax and optional ongoing care are separate.
Put one system to work.
A defined workflow configured around your business: intake, reviewed hiring, meeting records, search visibility or a vertical adaptation. Access, compatibility and delivery capacity determine the schedule.
$7.5k to $60kone-time, by system
- Fixed scope and price in writing
- Planning window agreed after scope and access review
- Your team trained inside the tool
- Care plan optional from $750 a month
Business case We baseline time, lead response and operating cost, then agree how to measure the improvement.
Quote an install →Install the operating layer and have us run it.
Connect an agreed set of intake, quoting, scheduling, follow-up and reporting workflows. Ongoing operation has a named owner, defined coverage and a written allowance for changes.
$25k to $45kinstall, then $3k to $6k a month
- Reusable components assessed against your workflow during discovery
- Staged launch dates agreed after access and capacity checks
- Monthly review with the delivery owner named in your agreement
- Cancellation, data export and handover terms agreed in writing
Business case Model the hours, usage costs and conversion assumptions for your own business with the calculator. Actual results depend on implementation and demand.
Quote the operating layer →Build the thing nobody else will.
Custom commerce, application and platform work with architecture, permissions and a named delivery owner. Regulated work needs specialist and provider approval; multi-tenant platform work remains subject to launch readiness.
$65k to $250kbuild, then $5k to $15k a month platform ops
- Architecture and permission matrix before the first screen
- Schedule based on scope, dependencies and available team
- Restore, audit and consent requirements included in acceptance checks
- Ownership of bespoke work and third-party licences stated in the agreement. Procurement terms
Business case Scope the commercial opportunity, technical dependencies and operating costs before committing to a build.
Scope a build →Consulting and management services
How we charge when it is not a system.
The systems above are scoped before a fixed quote. Consulting and care may use a day rate, retainer or block of hours. These are planning options, subject to availability; the written agreement sets the deliverables, coverage, billing and cancellation terms.
01Founder day$2,500 a day · $300 an hour
Advisory. Vendor selection, a second opinion on a proposal, a board or leadership session, an architecture call before you commit.
- An adviser assigned for the agreed technical or operational question
- Written notes and a recommendation on the agreed schedule
- Two-hour minimum; a day is eight hours, on site in Utah or remote
Fits when You need a decision, not a project.
02Fractional CTO or COO$6k to $12k a month · two to four days
Ongoing technical and operational leadership for a company that is not ready to hire one. Named leadership owner and agreed capacity.
- Weekly leadership presence and a standing operating review
- Owns the roadmap, the vendors and the hiring bar for technical roles
- Three-month minimum, then month to month with thirty days notice
Fits when You have a business worth leading and nobody senior in the seat.
03Managed technology, per seat$125 to $195 per user a month · ten-seat minimum
This service is held for a future launch until staffing and escalation are verified. A proposed scope covers agreed accounts, identity, backup checks, licences and renewals. The current planning minimum is $1,500 per month.
- Coverage, response targets and escalation require a written staffing plan
- No staffed round-the-clock service is offered
- Supported applications, seat count and service limits are scoped separately
Fits when You have ten to sixty people and nobody owns the technology.
04Hours on account10 hours $2,750 · 20 hours $5,000 · 40 hours $9,000
Pre-paid time for fixes, changes and small builds, drawn down as used. Each request needs an agreed brief and available capacity.
- Cheaper per hour the more you hold; the forty-hour block works out to $225
- Every hour logged against a ticket you can read
- Expires twelve months from purchase; unused time does not roll into a second year
Fits when You have a list of small things and want them handled without a proposal each time.
05Training and enablement$1,500 half-day · $2,500 day · $6,000 three-session series
Your team taught the system they will use, and the AI tools around it, by the people who built it.
- Recorded with participant consent, when included in the scope
- Materials written for your business, not a generic deck
- Owner briefing and wider-team training allowances are stated in the scope
Fits when The system is in and people are still doing it the old way.
06Security and AI-use audit$4,500 fixed · scope and any credit agreed in writing
Your technology and AI use measured against the standard on our own security and AI-use pages, with the questionnaire answers a buyer’s IT team will ask for.
- A written report: what is fine, what is exposed, what to do first
- The subprocessor list, retention schedule and AI disclosure drafted for you
- Work allowance and delivery dates confirmed after access review
Fits when A client or insurer is asking questions you cannot yet answer.
07Software and vendor management$750 a month flat, or 12% of managed spend, whichever is less
We maintain an agreed register of software, renewal dates and vendor contacts. Accounts remain under the agreed owner; purchases and cancellations require their approval.
- Consolidation review of supplied subscription and usage records
- Renewal negotiation and the paper trail
- Can be scoped separately; managed technology remains subject to its launch gate
Fits when Your software bill grew and nobody can say what is on it.
08Training, curriculum and eLearning$6,500 per finished hour of eLearning · guides from $450 · live day $2,500
Training production scoped around the software you run, with delivery capacity confirmed first. Curriculum built from your system and your processes, interactive eLearning with completions tracked, tip sheets and guides for the moments people get stuck, live sessions recorded, and an LMS if you need one.
- One finished hour of interactive eLearning: $6,500, including the knowledge checks and the LMS package
- Tip sheets, quick-reference guides and SOPs: $450 to $900 each, with update allowance and term agreed separately
- Live training day $2,500; train-the-trainer $3,500; LMS selection and setup $3,500
Fits when The software is in and people are still doing it the old way, or the next hire has nothing to learn from.
Care plans require agreed systems, staffing, response terms and operating limits. Planning options start at $750 a month: Watch $750 (monitoring, backups, a monthly report), Care $1,500 (plus changes, eight hours), Run $3,000 (plus twenty hours and a quarterly review). The 90-Day AI Scale Map is the paid assessment; the teardown is the free one.
Compare the scope
Compare like for like.
| Work | Opralta planning price | What to compare |
|---|---|---|
| Operating layer | $25k to $45k, then $3k to $6k a month | Workflow count, integration limits, migration, acceptance and operating coverage |
| Revenue Engine | $20k to $50k, then $3k to $8k a month | Pages, content cadence, channels, attribution and separate ad or usage costs |
| Voice and intake | $7.5k setup, $1.5k to $3k a month | Provider compatibility, call volume, human handoff, evaluation and maintenance |
| 90-Day AI Scale Map | $7.5k to $18k | Research depth, baseline evidence, prototype and implementation brief |
These are Opralta planning ranges, not a market survey. Compare written deliverables, exclusions, staffing and running costs across proposals. Any assessment credit must be stated in the agreement.
What moves a quote inside its range
Four things. Nothing hidden.
Integrations
How many tools we keep and connect versus replace. Keeping a working scheduler is cheaper than replacing it.
Data
Record quality, source formats and reconciliation needs determine migration effort. We inspect samples before agreeing timing.
Approvals
How much the system may do alone versus hold for a human. More approval points, more configuration, safer launch.
Compliance
Regulated categories need specialist review and provider-specific controls. Confirm the requirements and evidence before pricing implementation.
Written acceptance
Agree what done means before work begins.
Fixed means fixed
The price we quote after the teardown is the price. Scope changes are written down and priced before work starts, or they do not happen.
Spec means spec
Each engagement defines deliverables, acceptance checks, review dates and the process for correcting defects. Any warranty, credit or additional work is governed by the signed agreement. Revenue, rankings and other business outcomes are not guaranteed.
Yours means yours
The agreement distinguishes bespoke deliverables, reusable components and third-party software. It defines data exports, documentation, account ownership, licence duration and handover. Continued operation may require active provider subscriptions and maintenance.
Money questions
Straight answers.
What if we cancel? Who keeps the system?
Cancellation and handover follow the signed agreement. We identify the data export, documentation and account access included, together with any third-party subscriptions needed to keep the system running.
What happens when the AI is wrong?
We scope approval points, evaluation checks and an escalation path. Hiring and financial decisions remain with authorised people. Logs help investigate errors; AI output still needs the review specified for the workflow.
Why not just hire one operations person?
An operations hire provides judgement and team leadership. Software can support repeatable steps. Choose based on the process, ownership and support needed; see the comparison page.
Do you work inside our current CRM or scheduler?
We first check the existing product, available APIs, permissions and data quality. We propose configuration or integration where it fits; replacement is a separate decision.
What do these systems actually return?
Results depend on the starting process, implementation, usage and demand. We agree a baseline and measurement method; see the measurement page.
What if it does not work?
The signed agreement defines acceptance, defect correction and any warranty or credit. Review the acceptance and ownership approach before committing.
Is there a smaller way to start?
Yes. The Workflow Opportunity Review is $1,500, and enquiry repair is $1,950 to $3,950. Both have bounded scope; a larger operating layer is a separate decision.